Careers

event coordinator

The Event Coordinator is responsible for planning and coordinating events under the Simply the Coolest umbrella, including Experts Council, Internet Marketing Party, and other mixer / networking events as needed to support the growth of the brand.We are looking for someone outgoing, with strong quickstart tendencies who can take charge and see things through to completion.  You have a strong eye for detail, are able to lead a team and very much care about producing a high-quality experience for our attendees and speakers.

Event Planning and Management:

• Develop and execute a strategic plan for monthly IMP events, networking events and dinners, and quarterly Experts Council events
• Event Planning & Execution: Develop and manage comprehensive project briefs & timelines, ensuring all tasks are clearly defined & deadlines are met. Coordinate with internal teams, external agencies, and vendors to ensure seamless execution. Provide updates and progress to key stakeholders regularly. **Must follow up with Experts Council member to submit hot seat topics before 5pm Wednesday prior to event**
• Budget Management: Develop and manage event budgets, ensuring cost-effective solutions without compromising quality. Track expenses and provide regular budget reports.
• Plan, coordinate, and execute a variety of events, including monthly IMP meeting, think tanks, networking events, celebrations, and dinners 
• Oversee all aspects of event logistics, including venue selection and procurement, sponsorship fulfillment, vendor management, contracts, budgeting, and on-site coordination to include registration and on-site management
• Ensure that venues, AV, catering and party rental are all confirmed prior to the event
• Manage volunteers, providing guidance, training and support to ensure events are executed efficiently and professionally.
• Order/pick up name-tags, supplies and signage prior to the event and set up registration before guests arrive and remove once the event has concluded
• This is a dynamic role that requires a high energy, collaborative and smart event coordinator

Member Engagement:

• Foster strong relationships with members to understand their needs and preferences.
• Develop and implement strategies to increase member participation and satisfaction in events and training programs.
• Collect and analyze feedback to continuously improve the quality and relevance of offerings.
• Collaborate with internal stakeholders and external partners to enhance the overall member experience.
• Stay current with industry trends and best practices to ensure our events remain innovative and competitive.

This position is physically demanding, including 10+ hour shifts on your feet, moving tables and chairs. Our Event Coordinators are expected to work alongside the staff for the entirety of the event. 

Our ideal candidate possesses the following qualifications:

• Takes Extreme Ownership of their responsibilities
• Is Enthusiastic about supporting our community and its members
• Is Detail-Oriented in all tasks
• Is Confident in their abilities
• Is an Excellent Communicator with a Positive Attitude

What are we looking for?

• 1 - 4 years of Live Event Coordination or Management experience required
• Entrepreneurial mindset, self discipline, organized and ambitious work ethic
• A positive and energetic attitude with exceptional communication skills
• Strong project management skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with diverse stakeholders.
• Creative and strategic thinker with a passion for delivering exceptional member experiences.

This is a part-time role.  Currently, this person will manage a quarterly event, a monthly event, and 6-12 networking events / dinners per year. This is a part time, contract role.   Compensation is $1,500-2,000 per quarterly / monthly all-day event, and $200-400 for every networking event / dinner.  $25,200 to $36,800 per year.

APPLICATION INSTRUCTIONS:

1. Please send an email to [email protected] with the Subject: I am your next IMP Event Coordinator

2. Then, please share a couple of paragraphs describing why you'd be good for this position, and

3. Please share the link to your resume (don't skip this step or we will not accept your application!).

4. Please also include your mobile phone and Viber contact number (We will provide updates regarding your application here) to speed up the application process. Thank you.